What is the difference between EDMS and an Electronic Archiving System (EAS)?

While an EDMS (Electronic Document Management System) is a collaborative tool for 'active' documents, an EAS is dedicated to long-term preservation. Its primary function is to guarantee the integrity, durability, and probative value of your records. An EAS prevents any unauthorised modification or deletion, meeting legal compliance requirements where a standard EDMS falls short.

How does an EAS guarantee the evidentiary value of my digital documents?

An EAS uses sealing mechanisms (digital fingerprints, time-stamping, electronic signatures) to prove that a document has not been altered since it was archived. By complying with standards such as NF Z42-013, the system ensures that your invoices, contracts, or payslips retain their legal standing in court, just like a paper original.

Is an EAS a tool for GDPR compliance?

Absolutely. A major pain point for businesses is managing retention periods. An EAS automates the data lifecycle: it allows you to define strict retention rules and perform secure destruction of documents once the legal period has expired. This limits legal risks associated with the undue retention of personal data.

How complex is it to integrate an EAS with my existing business tools?

The goal is to make archiving transparent for the user. A modern EAS must be able to interconnect via APIs with your ERP, CRM, or mail management solution. This allows for the automated transfer of documents into the digital vault without workflow disruption, ensuring that no vital records are missed.

Why choose an electronic archiving expert in Paris, Lyon, Rennes, Lille, Brest, etc.?

Electronic archiving is a matter of trust and regulatory proximity. Working with a local partner allows for governance audits and archiving policy workshops to be held directly at your offices in Paris, Lyon, Rennes, Lille, Brest, etc. This geographic proximity also facilitates change management for your teams and ensures optimal responsiveness during critical technical deployment phases.

Electronic archiving system: dematerialising and storing your documents in a safe way

Ensure the durability, integrity, security and traceability of your archive documents.

Why implement an application solution for the preservation of digital archives?

Electronic archiving of documents is based on the same principles as analogue archiving, but it is not only limited to storage and preservation, it addresses many issues related to its digital nature:

Long-term document preservation
Compliance with regulations in terms of archive retention
Securing important documents
Build up a historical heritage

Equipping your information system with an electronic records management system means ensuring the durability, integrity, security and traceability of your archive documents.

A specialised competence centre to meet the objectives and challenges of e-archiving

Availability, compliance, probative value, security and integrity are the objectives of the archiving solutions implemented by Coexya. We offer a comprehensive support approach:

Advice on the choice of solution
Study and scoping of the implementation project
Design and implementation of the EAS and the connector between your business applications and the EAS

Coexya, assists you in defining your digital document archiving strategy and in your implementation project

We help you to define your electronic archiving project. We carry out studies by accompanying you step by step in the definition of the prerequisites for the implementation of an SAE

1. Support on electronic archiving strategies :

Definition of the archiving policy
Analysis and qualification of technical and functional requirements
Choice of the solution best suited to your needs, taking into account your technical environment and your budget

2. Preparing the prerequisites for the implementation of an EAS :

Qualification of descriptive, management and technical metadata
Definition and implementation of archiving profiles
Definition of repositories (formats, ontology, preservation)

3. Implementation of the EAS :

Deployment of hybrid archiving solutions (paper and digital)
Deployment of SAE
Deployment of connectors between business applications and EDM to the SAE

Our strengths : strong expertise in digital archiving solutions and document management workflow systems

We have a thorough understanding of the issues and problems faced, and we are committed to working throughout the document lifecycle, thanks to our specialist consultants in electronic archiving, who are graduates of specialised training courses (ENSSIB).

In our implementation projects and studies, our approach is built on the best practices for conservation as defined in the NF Z42-013:2020 standard.

We are also a member of the VITAM users’ club.

Our partners

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FAQ: Securing your Digital Assets with an EAS

/ What is the difference between EDMS and an Electronic Archiving System (EAS)?

While an EDMS (Electronic Document Management System) is a collaborative tool for “active” documents, an EAS is dedicated to long-term preservation. Its primary function is to guarantee the integrity, durability, and probative value of your records. An EAS prevents any unauthorised modification or deletion, meeting legal compliance requirements where a standard EDMS falls short.
/ How does an EAS guarantee the evidentiary value of my digital documents?

An EAS uses sealing mechanisms (digital fingerprints, time-stamping, electronic signatures) to prove that a document has not been altered since it was archived. By complying with standards such as NF Z42-013, the system ensures that your invoices, contracts, or payslips retain their legal standing in court, just like a paper original.
/ Is an EAS a tool for GDPR compliance?

Absolutely. A major pain point for businesses is managing retention periods. An EAS automates the data lifecycle: it allows you to define strict retention rules and perform secure destruction of documents once the legal period has expired. This limits legal risks associated with the undue retention of personal data.
/ How complex is it to integrate an EAS with my existing business tools?

The goal is to make archiving transparent for the user. A modern EAS must be able to interconnect via APIs with your ERP, CRM, or mail management solution. This allows for the automated transfer of documents into the digital vault without workflow disruption, ensuring that no vital records are missed.
/ Why choose an electronic archiving expert in Paris, Lyon, Rennes, Lille, Brest, etc.?

Electronic archiving is a matter of trust and regulatory proximity. Working with a local partner allows for governance audits and archiving policy workshops to be held directly at your offices in Paris, Lyon, Rennes, Lille, Brest, etc.This geographic proximity also facilitates change management for your teams and ensures optimal responsiveness during critical technical deployment phases.