How can I automate the lifecycle of Intellectual Property rights?

The main challenge for IP offices is the manual management of deadlines. Modern solutions automate the entire process from filing to grant, including annuity payments. Custom workflows reduce human error and ensure strict compliance with national and international legal schedules.

How can I secure access and integrity for patent and trademark registers?

Confidentiality and tamper-proofing are critical. By using secure databases or Blockchain technology, you ensure the integrity of ownership data. A robust IP management system provides full traceability, protecting the legal value of property rights against any disputes.

Can I interconnect my IP system with international offices (WIPO, EPO)?

Yes. Interoperability is a key challenge for cross-border filings. Solutions like Acsepto or Ptolemy enable seamless data exchange via international standards, facilitating automatic retrieval of priority data and avoiding inconsistent records or double data entry.

How can Artificial Intelligence assist in prior art searches?

Integrating AI and image processing automates the comparison of logos and technical concepts. This significantly speeds up examiners' workloads and improves accuracy, reducing the risk of future litigation in a global volume of IP data.

Digital Solutions for Intellectual Property Management

Intellectual property rights management software for national offices and international organisations.

Empowering Innovation through Intellectual Property

Intellectual property (IP) encompasses all creations of the mind that can be effectively protected through copyrights, patents, trademarks andindustrial designs. These protections are essential as they foster an innovative and creative environment. Intellectual property rights (IPR) are vital tools in combating counterfeiting and unfair competition, allowing creators to reap the benefits of their work while receiving moral recognition. As key drivers of innovation, the management and protection of these rights are crucial for fighting unfair competition and enhancing the value of businesses.

Simplifying IP Research, Monitoring, and Management

The SIP (Solutions for Intellectual Property) Competence Center at Coexya is dedicated to developing innovative solutions and products tailored for stakeholders in the intellectual property market. This unit comprises a team of over 70 specialists, all committed to designing and developing solutions that digitize the management processes of IP rights. Through a wide range of products, services, and expert consultancy, Coexya supports organizations in optimizing their IP management strategies.

Coexya: A Leading Software Provider for IP Rights Management

Leveraging our dual expertise in industry knowledge and technological proficiency, Coexya has developed a suite of specialized software solutions:

Ptolemy by Coexya and Acsepto by Coexya are our flagship software solutions, customized to meet the needs of national offices, private agents, and companies. These solutions form the backbone of intellectual property rights management systems, providing their services through web applications. Beyond the administrative management of procedures and cases, they equip organizations with essential business tools.
Optonum is our all-in-one SaaS solution, combining the advanced capabilities of Ptolemy, Acsepto, Templates, and DataHub into a single, integrated platform. Delivered via Le Cloud by Coexya, Optonum offers a scalable, secure, and fully managed environment. With DataHub included as a standard component, Optonum ensures the quality and consistency of IP data by organizing, harmonizing, and updating various data sources. This comprehensive solution allows organizations to efficiently manage their entire IP lifecycle from a centralized, intuitive web portal, streamlining IP processes, enhancing operational efficiency, and ensuring compliance with international standards.

Our solutions support clients in various ways

Filing and Registration/Processing

Efficiently manage the filing, registration, and processing of patents, trademarks, industrial designs.

Maintenance and Administration

Oversee the maintenance of industrial property rights, including the management of associated fees and charges.

Prior Art Searches and Preliminary Investigations

Conduct thorough prior art searches, particularly for trademarks and logo designs.

IP Rights Management and Valorization

Support the management and optimization of intellectual property assets, ensuring they are properly leveraged and protected.

Archiving, Classification, and Dissemination

Manage the archiving, classification, and distribution of patent documentation, facilitating easy access and reference.

Research and Classification

Perform detailed searches and classification of patents, trademarks, industrial designs, and domain names, utilizing international standards maintained by WIPO.

Our intellectual property rights management software

Our solution Acsepto by Coexya

Acsepto by Coexya, intellectual property rights management software for national offices and international organisations.

Our solution Ptolemy by Coexya

Ptolemy by Coexya, intellectual property rights management software for national offices and international organizations.

Our solution Optonum by Coexya

A powerful combination of SaaS services and functionalities dedicated to intellectual property management

They already work with us

Coexya SIP provides services to international agents, governments through industrial property offices and institutes, as well as to intellectual property divisions within private companies.

INPI

At France's Institut National de Propriété Intellectuel, new technologies, particularly artificial intelligence, are being used to industrialize processes. Coexya has provided a solution to help index trademark logos based on these technologies in 2021.

UKIPO

The UK Intellectual Property Office takes up the challenge of trademark clearance with Acsepto by Coexya solutions. Multi-parametric verbal and figurative confrontation of new trademarks enables prior analysis and examination against a pool of several million existing elements.

MyIPO

The comprehensive modernization of the Malaysian Intellectual Property Office's rights management system has been led by our teams since 2017. The maintenance and legislative evolution of this dynamic system are ensured by multi-year contracts, a sign of renewed mutual trust.

NIPO

The Norwegian Intellectual Property Office is constantly striving for innovation and efficiency. Our teams have been responding to this recurring challenge, while maintaining intellectual property rights management systems for day-to-day operating needs, for almost 20 years.

IPONZ

Multi-year agreements have been signed with the Intellectual Property Office of New Zealand (IPONZ) for the maintenance and evolution of all the country's intellectual property rights management systems. Our teams work closely with the business analysts to continuously improve the system and ensure maximum efficiency in monitoring legislative developments and making tools available to the general public.

IPS

In order to be at the cutting edge of efficiency in the management of intellectual property rights, the Cyprus Intellectual Property Section has chosen the Ptolemy by Coexya and Acsepto by Coexya solutions since 2006. Renewed confidence and maintenance of the systems by Coexya's specialized teams.

SIC

Since 2013, Colombia's industrial property office (under the responsibility of the Superintendencia por Industria y Commercio) has relied on Coexya to implement and maintain its intellectual property rights management system, as well as its trademark prior art search system.

IPOI

One of our first customers was the Intellectual Property Office in Ireland. It chose to digitize its system with early versions of Ptolemy for intellectual property rights and trademark clearance with Acsepto. More than 20 years later, Coexya is still the supplier of the updated system and associated maintenance.

PRV

The Swedish Intellectual Property Office remains at the forefront of trademark prior art searches, placing its trust in Coexya and its Acsepto by Coexya solution. This renewed confidence has led to the installation of Acsepto version 11 in 2022.

Our client case

Intellect 22 Jun 2021

Intellectual Property Office (NZ)

The Intellectual Property Office of New Zealand (IPONZ), has launched its Trade Mark Check app, based on the Acsepto search engine. Powered by the latest Artificial Intelligence technology, this app a...

FAQ: Maximising Intellectual Property (IP) Management

/ How can I automate the lifecycle of Intellectual Property rights?

A major pain point for IP offices is the manual management of deadlines and procedures. Modern management solutions automate case processing from filing to grant, including annuity payments. By integrating custom workflows, you reduce human error risks and ensure compliance with both national and international legal schedules.
/ How can I secure access and integrity for patent and trademark registers?

Confidentiality and tamper-proofing are critical. Using solutions based on highly secure databases, or even Blockchain, ensures the integrity of ownership data. A robust IP management system provides full traceability for every modification, protecting the legal value of industrial property rights against any disputes.
/ Can I interconnect my IP system with international offices (WIPO, EPO)?

Interoperability is a key challenge for cross-border filings. High-performance solutions like Acsepto or Ptolemy enable seamless data exchange via international standards. This facilitates the automatic retrieval of priority data and simplifies international filing procedures, avoiding double data entry and inconsistencies between registers.
/ How can Artificial Intelligence assist in prior art searches?

The global volume of IP data makes prior art searches complex and time-consuming. Integrating AI and image processing automates the comparison of logos (trademarks) or technical concepts (patents). This significantly speeds up examiners’ workloads and improves result accuracy, thereby reducing the risk of future litigation.